Compliance Officer

As a Compliance Officer for International Sanctions, you will report to and be based together with the Director of Group Trade & General Compliance in Nieuw-Vennep, the Netherlands. You will be one of our key players when it comes to fostering Kubota’s compliance with applicable legal and regulatory requirements with regards to Kubota’s Trade and Export program as well as its overall compliance program.

Wat ga jij doen

A strong focus of the role will be to take our Trade and Export policies and processes to the next level and support to fulfill the team’s roadmaps. In doing so you will a) perform reviews, b) optimize our internal processes, c) fulfill reporting and notification obligations, d) coordinate audits and third-party due diligence, and e) advise and train Kubota’s employees.

Your contribution will provide the opportunity to shape our current & upcoming products / services, in a way that avoids unnecessary risks and mitigate those that are too high for Kubota’s risk appetite, and to implement.

Responsibilities

• Advising and supporting Kubota Holdings Europe BV and its European affiliates about Trade and Export (including but not limited to international sanctions) issues and queries; coordinating with compliance teams, as well as various clients and departments (IT, Legal, Procurement, Sales, Export, Marketing and others) throughout the organization
• Staying abreast of regulatory updates from various authorities (i.e. US OFAC, UN Security Council, Swiss SECO, UK OFSI, Council of the EU etc.) in relation to commodities trading and shipping industry
• Supporting in mapping out of the business processes including risks and tracking remediation, policy reviews, process mapping (including but not limited to relationships reviews, KYC, and onboarding-related enquiries)
• Participating, in collaboration with the various internal departments, in the identification, assessment and prioritization of risks, as part of the improvement of their mapping
• Making pragmatic recommendations, preparing reports, ensuring that corrective action plans are defined and implemented, and validating the closure of certain issues - including but not limited to the implementation of the package of European sanctions against Russia
• Participating in the development of the Group's IT tools and information systems
• Building, participating in and working closely with the network of compliance liaison officers in the Business Units and local entities
• Collecting internal information in response to regulatory and/or administrative requests
• Carrying out due diligence on third parties
• Regularly updating the Trade and Export programs and adaptation to local laws with a goal of ensuring compliance with laws and reducing the Company’s risk exposure and potential for penalties
• Actioning the Trade and Export monitoring plan through audits, which include conducting reviews of existing processes, documentation and information to ensure they remain up to date
• Serving as the first point of contact in case of a Sanction Breach, while supporting local entities with advice and feedback even if the incident is only local
• Responding to general advisory requests to the Export and Trade policies from colleagues across Business Units and local entities
• Managing requests for exceptions to policies
• Working with the Director of Compliance to produce regular reports and metrics on the Trade and Export program to various audiences, including senior management and other boards/committees
• Developing - in collaboration with the Director of Compliance - the Trade and Export trainings and other awareness programs, including issuing group-wide communications
• Enhancing and ensuring the effective deployment of the awareness and training programs for the stakeholders most at risk
• Coordinating internal projects and joint topics with Trade and Export topics at Japan headquarters level
• Research and document future requirements driven by upcoming Trade and Export (including international sanctions) legislation
• Review, draft and negotiate Trade and Export contractual terms
• Coordinating the use of external law firms when it is required to
• Managing ad hoc queries issued through various channels and preparing materials on key sanctions compliance topics

You will be based in Nieuw-Vennep, Netherlands, in our European headquarters.